Unit 3B — Water leak under sink
Submitted 14 min ago · assigned to Rivera Plumbing · tenant updated
Maintenance tracking for 10–200 unit portfolios
Stop managing repairs across texts, calls, and spreadsheets.
MaintMemo gives small landlords and boutique property managers one place to intake requests, assign work, track status, and follow up with tenants — without paying for a bloated all-in-one PMS.
- Built for self-managing landlords and small PM teams
- Focused on maintenance only — no painful full-suite migration
- Clear status tracking for open, urgent, assigned, and overdue jobs
3 urgent
12 open
4 overdue
12 Oak St — HVAC not cooling
Due today · waiting on vendor confirmation · flagged urgent
Unit 7 — Stove ignition issue
Scheduled for tomorrow · notes and photo attached
The problem
Maintenance is where small portfolios get messy fast.
When requests come in through texts, calls, emails, spreadsheets, and sticky notes, the work does not just feel chaotic — it becomes easy to miss.
Requests get buried
Tenants text one phone, call another number, and email a third inbox. Nothing lives in one timeline.
Follow-up is inconsistent
Vendors get assigned informally, tenants do not know the status, and overdue jobs stay invisible until they escalate.
Big suites feel like overkill
Most tools bundle accounting, leasing, portals, and migrations when you really just need maintenance command and control.
The solution
A lightweight maintenance command center for small landlords and boutique PM teams.
Central intake
Capture maintenance issues in one place with unit, category, urgency, notes, and photos.
Simple work-order tracking
Move repairs from open → assigned → scheduled → completed with clear ownership and due dates.
Tenant communication history
Keep every update tied to the request so nobody has to hunt across SMS threads and inboxes.
Portfolio-level visibility
See what is urgent, overdue, or stalled across all properties without touching a spreadsheet.
Who it is for
MaintMemo is designed for operators who are too advanced for DIY, but not interested in enterprise property software.
Self-managing landlords
Especially owners juggling 10–50 units who need better maintenance coordination without buying a full-suite platform.
Boutique property managers
Teams handling 50–200 units that have outgrown ad hoc workflows but still want a focused, fast-moving tool.
Pricing
Simple pricing that matches small portfolios.
Starter
$19/mo
For self-managing landlords with smaller portfolios.
- Up to 25 active units
- Maintenance request dashboard
- Status tracking and notes
- Email support
Growth
$49/mo
For boutique property managers and larger self-managed portfolios.
- Up to 200 active units
- Shared team workflow
- Vendor assignment tracking
- Priority onboarding
Early access
Get early access to MaintMemo.
We are inviting a small group of landlords and property managers to shape the first release. Tell us how many units you manage and how you currently handle maintenance.
FAQ
Common questions
Is MaintMemo a full property management system?
No. It is intentionally focused on maintenance operations so small portfolios can get organized without a full PMS migration.
Who is the best fit?
Self-managing landlords and small property management teams handling roughly 10–200 units with messy maintenance workflows.
Can I use it if I already have accounting tools?
Yes. MaintMemo is meant to complement the rest of your stack by solving the maintenance coordination layer first.
What happens after I join the waitlist?
You will get early access updates, onboarding details, and a chance to shape the MVP around your workflow.